Introduction
CFYDC (we, us, our) respects the privacy of our users (user, you). This Privacy Policy explains how we collect, use, disclose, store, retain and safeguard your information when you visit our website or our centre.
Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.
Who We Are
We are Chapeltown Youth Development Centre, a local non-profit charity working from the heart of the community to provide a range of services to children, young people and adults. Our website address is: http://www.cfydc.org.uk.
Our address is:
The Prince Philip Centre,
Scott Hall Avenue,
Leeds,
LS7 2HJ.
The phone number is 01132 623233, email is info@cfydc.org.uk
The privacy notice was last reviewed on 12TH November 2021
What Personal Data We Collect and Why We Collect It
Comments
When visitors leave comments on the website, we collect the data shown in the comments form, and also the visitor’s IP address. We also collect browser user agent string to identify which browser is being used, what version and what operation system the comment is being left from. This helps us to detect spam.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact Forms
We collect a range of data from any completed contact forms, the data collected is “essential” and will only be used / seen by those with the authority.
The data collected is, but not limited to the below:
- Name
- Email Address
- Telephone Number
- Date of Birth
- Postal Address
- Emergency Contact Details
All data collected will be stored in line with GDPR guidelines.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen option cookies last for a year. If you select “Remember Me”, your login will be retained for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded Content From Other Websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who We Share Your Data With
All data collected will be kept within the CFYDC framework, both within protected IT equipment and people, kept in secure units. Data will only be shared with other organisations when necessary. This is to provide support to individuals who need it and to comply with legal obligations. Where appropriate, consent will be obtained for sharing such data.
How Long We Retain Your Data
Website
If you leave a comment, the comment and its metadata are retained for four years. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
At Our Centre
For visitors to the centre any data collected in relation to them will be kept for four years after an individual reaches the age of 18 years old. Data collected is to provide support for individuals who need it and to comply with legal obligations. The information collected and personal records are used to meet the information requirements of the governing bodies and other organisations relevant to the individuals specific purpose.
How We Store Your Personal Information
Your information is securely stored at CFYDC (CHANCE).
We keep information relevant to the individual using our facilities for four years. We will then dispose your information by file deletion or physically destroying of paperwork.
What Rights You Have Over Your Data
On Our Website
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
At Our Centre
For visitors to the centre, you can request to receive a file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Additional Information
If you would like more information on the following please contact info@cfydc.org.uk
Your Data Protection Rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at info@cfydc.org.uk, 0113 262 3233 or CFYDC (CHANCE), Chapeltown Youth Development Centre, Leeds, LS7 2HJ if you wish to make a request.
How To Complain
If you have any concerns about our use of your personal information, you can make a complaint to us at Chapeltown Youth Development Centre, Scott Hall Avenue, Leeds, LS7 2HJ.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
